VACATION ACCRUAL POLICY
This policy is effective for all new CTI employees hired as of October 1, 2020 and is effective January 1, 2021.
Eligibility
Office employees begin accruing upon hire into a benefits-eligible position. New employees will be required to work 30 days prior to becoming eligible to take any accrued time for that year. Eligible employees must be scheduled to work full time on a regular basis; seasonal, interns and temporary employees are not eligible to accrue vacation.
Accrual and Payment
Accruals are based upon paid hours up to 2,080 hours per year, excluding overtime. In a full-time employee’s first calendar year, they will accrue 1.53 hours of vacation per week, which they will be entitled to use after a 30 day period. Their accrual rate for all subsequent calendar years will depend upon their years of service and becomes effective on the employee’s date of service. See tier levels below:
| Years of Service | Maximum Accrual | Weekly Accrual Rate |
| 0-4 | 10 days* (80 hours) | 1.53 hours |
| 5-9 | 15 days (120 hours) | 2.3 hours |
| 10+ years | 20 days (160 hours) | 3.07 hours |
*Pro-rated for new hires based on their date of hire
Resources
Requesting Vacation
When using vacation, employees should provide their supervisor with reasonable notice and obtain approval to use vacation requested. This allows for you and your supervisor to prepare for your time off and assure that all staffing needs are met. Requests will be approved based on a number of factors, including department operating and staffing levels. If the request is unable to be granted, your supervisor will provide an appropriate reason. Your supervisor will make every reasonable attempt to approve requested time off. Vacation may be taken in increments of 4 hours.
Scheduling Vacation
Vacation requests are to be submitted by employees through the ADP self-service portal. Please refer to the ADP request process for vacation submission and approval on the CTI intranet: HR > Quick Guides
- Vacation compensation shall be paid at the employee’s base rate of pay in effect at the vacation time is taken.
- Vacation does not carry over from year to year.
- No compensation for unused vacation will be provided—it is lost.
Payment upon Separation
In accordance with state law, an employee will be paid upon separation for all vacation hours accrued but not yet used.
HOLIDAYS
As an eligible employee of Chicago Tube and Iron Company, you will receive the following paid holidays:
| New Year’s Day | Labor Day |
| Good Friday | Thanksgiving Day |
| Memorial Day | Friday after Thanksgiving |
| Independence Day | Christmas Day |
½ day December 24 and December 31 – provided these two dates fall within a normal work week.
When a holiday falls on Sunday, the following Monday will be observed as the holiday. When a holiday falls on Saturday, the Company may, at its option, grant either holiday pay or observe the holiday on the previous Friday or the following Monday. In order to be eligible for holiday pay, you must work the full scheduled work day before and after the holiday or be on scheduled vacation, paid illness, or other justifiable paid absence as determined by the Company. Should a paid holiday fall within a scheduled vacation period, such holiday will not be considered as part of the vacation. It should be noted that the observance of the half day December 24th and December 31st holidays will be subject to annual variation depending upon the actual observance day of the Christmas and New Year’s holidays.
SICK PAY
The purpose of sick pay is to provide eligible employees an income when they are unable to work due to illness or disability. The following will apply:
- The employee who will be absent for reasons of illness or disability must notify the department manager of the estimated periods of absence no later than the normal starting time.
- A doctor’s excuse may be required upon return to work when the absence exceeds three days. The doctor’s note should justify the absence and verify that the employee is fit to return to duty.
- Sick days may not be accumulated from one year to the next.
- When employees are absent due to prolonged illness, a leave of absence may be granted. See Leaves of Absence Section for additional information.
Salaried Employees
Exempt employees are allowed a maximum of six (6) paid days, which are made available in each calendar year, and the following will apply:
Employees with less than one year of service as of January 1 will receive one-half sick day per month worked, with perfect attendance, retroactive to the first month of employment.
Hourly Employees
Non-exempt employees have the opportunity to earn a maximum of five (5) paid days, which are
made available in each calendar year, and the following will apply:
- Employees will receive .76 hours of sick pay per one week worked, with perfect attendance, within the current calendar year.
- Each employee will be paid at the end of the year for unused sick days. The prorated formula of .76 hours for each one week worked, with perfect attendance, will apply. It will be paid at their current hourly rate. This amount, plus the sick days already taken, is not to exceed the maximum of five (5) sick days allowed.
